Tasks required:
- Manage emails and phone calls assigned by the client
- Schedule meetings
- Host virtual meetings and record the minutes, if necessary
- Manage travel logistics such as transportations and accommodations
- Maintain clients’ database
- Manage clients’ calendars
- Perform market research, if necessary
- Help in doing invoicing tasks
- Create presentations and reports, as assigned
- Help in basic project management and coordination
- Basic social media management including, but not limited to, social media posting, digital marketing management
- Other ad hoc tasks that would be assigned
Requirements:
- Proven work experience as a Virtual Assistant or relevant role
- Experience working with B2B / B2C organizations
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
- Proficiency with word-processing software and spreadsheets (e.g. MS Office)
- Knowledge of online calendars and scheduling (e.g. Google Calendar)
- Excellent phone, email and instant messaging communication skills
- Experience with basic social media management, basic digital marketing and content creation
- Experience with client facing tasks and handling phone calls
- Strong verbal and written English communication skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
- Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
