Tasks required:
- Manage emails and phone calls assigned by the client
- Schedule meetings
- Host virtual meetings and record the minutes, if necessary
- Manage travel logistics such as transportations and accommodations
- Maintain clients’ database
- Manage clients’ calendars
- Perform market research, if necessary
- Create presentations and reports, as assigned
- Help in basic project management and coordination
- Basic social media management including, but not limited to, social media posting, digital marketing management
- Other ad hoc tasks that would be assigned
Requirements:
- Proven work experience as an Executive Assistant or other relevant roles
- Experience working with Finance and Real Estate.
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
- Experience with word-processing software and spreadsheets (e.g. MS Office)
- Knowledge of online calendars and scheduling (e.g. Google Calendar)
- Excellent phone, email and instant messaging communication skills
- Experience with basic social media management
- Experience with basic digital marketing and content creation
- Experience with client facing tasks and handling phone calls
- Invoicing system
- Detail-Oriented
- Highly organized, and able to efficiently prioritize multiple tasks
- Direct LinkedIn messages
- Help accounting and appointment setting
- Managing inbox and website and inquiries
- CANVA proposals
- Social media posting- content is given and templates are made available, making new ones.
