Executive Assistant

Tasks required:

  • Manage emails and phone calls assigned by the client
  • Schedule meetings
  • Host virtual meetings and record the minutes, if necessary
  • Manage travel logistics such as transportations and accommodations
  • Maintain clients’ database
  • Manage clients’ calendars
  • Perform market research, if necessary
  • Create presentations and reports, as assigned
  • Help in basic project management and coordination 
  • Basic social media management including, but not limited to, social media posting, digital marketing management
  • Other ad hoc tasks that would be assigned


  • Proven work experience as an Executive Assistant or other relevant roles
  • Experience working with Finance and Real Estate.
  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
  • Experience with word-processing software and spreadsheets (e.g. MS Office)
  • Knowledge of online calendars and scheduling (e.g. Google Calendar)
  • Excellent phone, email and instant messaging communication skills
  • Experience with basic social media management
  • Experience with basic digital marketing and content creation
  • Experience with client facing tasks and handling phone calls
  • Invoicing system 
  • Detail-Oriented
  • Highly organized, and able to efficiently prioritize multiple tasks
  • Direct LinkedIn messages
  • Help accounting and appointment setting
  • Managing inbox and website and inquiries
  • CANVA proposals 
  • Social media posting- content is given and templates are made available, making new ones. 
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