Executive Assistant

Job Overview:

The Executive Assistant will play a pivotal role in ensuring the smooth operation of our executive team. This individual will be responsible for a variety of administrative tasks, making sure that our executives are organized, prepared, and focused on driving the company’s success. The ideal candidate is organized, reliable, detail-oriented, kind, and with the ability to handle confidential information with discretion.

Tasks Required:   

  • Manage and maintain executives’ schedules, including arranging meetings, appointments, and travel plans.
  • Act as the point of contact between executives and internal/external stakeholders.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organize and maintain files and records.
  • Handle administrative tasks such as preparing and filing reports, resume collection and reference checks, etc.
  • Handle sensitive information in a confidential manner.
  • Handle incoming and outgoing communication on behalf of executives.
  • Coordinate and manage special projects as assigned.
  • Prepare meeting agendas, attend meetings, and take minutes.
  • Utilize software such as DocuSign for document management
  • Learn/use AI to perform job functions efficiently and effectively with assistance from our supportive team.
  • Assist with personal tasks as needed.

Qualifications and Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of the entire MS Office suite and ability to learn other online software platforms such as google docs/sheets, CRM systems, etc.
  • High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus.
  • Strong organizational skills with an ability to prioritize tasks and manage time effectively.
  • Excellent verbal and written communication skills.
  • Ability to maintain a high level of confidentiality and discretion.
  • Positive attitude, friendly demeanor, and kind-hearted nature.
  • Ability to work in a fast-paced environment and handle pressure.
  • Proactive and resourceful problem-solver.
  • Someone professional colleagues would describe as kind and who contributes to a positive company culture.
  • Fluency in Spanish preferred.

Benefits:

  • Permanent work at home
  • Competitive Salary
  • Internet Allowance
  • Christmas Bonus
  • Christmas Basket
  • Monthly employee perks
  • Government Benefits
  • HMO
  • Plus more…
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